This Supplemental/Bid Bulletin No. 02-2021 is issued to include the following clarifications as integral part of the Bidding Documents issued for the Supply and Delivery of Fuel, Oil, and Lubricants for CY-2021.
Section III. Bid Data Sheet
- Section III. Bid Data Sheet, ITB Clause 21.2, is hereby amended to read as:
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21.2 In addition to the submission of a Performance Securing Declaration or any of the allowable forms of Performance Security enumerated under Section 39.2 of the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (R.A.) No. 9184, the winning supplier shall also submit within ten (10) calendar days from receipt of the Notice to Award but in no case later than contract signing, a Certificate of Non-Pending Case in relation to procurement matters. |
Section V. Special Condition of the Contract
- Section V. Special Condition of the Contract under GCC Clause 2.2 Bullet Nr. 2, is hereby amended to read as follows:
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2.2 The terms and conditions of payment shall be as follows:
• No Advance Payment shall be allowed.
• The amount of the fuel, oil and lubricant requirements to be paid by PCG actually delivered by the winning supplier and duly received by PCG shall be based on the following schedule in accordance with Section 7.4.1 of the Revised Guidelines on the Procurement of Petroleum, Oil and Lubricant (POL) Products, as amended by Government Procurement Policy Board (GPPB) Resolution No. 26 – 2019 dated 30 October 2019 using the Wholesale Price (WP) Index-Based Pricing, detailed as follows:
“The bid price, less the discounts offered, if any, plus or minus the weekly price adjustments duly posted by the Oil Industry Management Bureau (OIMB) of the Department of Energy (DOE) in its Price Watch / Price Adjustments / Fuel page in the DOE’s website, and the delivery cost stated in the contract, at the date of actual delivery [Payment = (bid price – discounts) +/- (DOE) weekly price adjustments for gasoline and diesel)+ (delivery cost or DC)]” xxx xxx xxx
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Section VI. Schedule of Requirements
- Section VI. Schedule of Requirements, is hereby amended to read as:
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END USER |
LOCATION OF DELIVERY |
ESTIMATED QUANTITY (AILS) |
PRODUCT |
DELIVERED/ WEEKS/ MONTHS |
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FUEL OIL |
The term of the contract shall be for a period of one (1) year or after the total contract amount has been fully consumed, whichever comes first, commencing from the date of receipt of the Notice to Proceed.
Staggered Delivery of the required fuels and/or lubes.
Delivery of the required fuels and/or lubes shall be within twenty-four (24) hours from receipt of the Delivery Advice (DA). |
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HPCG |
MANILA |
360,000 |
A.D.O. |
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Major Units & Special Units |
MANLA |
560,000 |
A.D.O. |
||||
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CGDNCR-CL |
MANILA |
120,000 |
A.D.O. |
||||
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CGDCV |
CEBU CITY |
120,000 |
A.D.O. |
||||
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CGDSWM |
ZAMBOANGA CITY |
120,000 |
A.D.O. |
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CGDPAL |
PALAWAN |
120,000 |
A.D.O. |
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CGDSTL |
BATANGAS |
120,000 |
A.D.O. |
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CGDWV |
ILOILO |
120,000 |
A.D.O. |
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CGDNWLZ |
LA UNION |
120,000 |
A.D.O. |
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CGDSEM |
DAVAO |
120,000 |
A.D.O. |
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CGDSM |
GEN SANTOS |
120,000 |
A.D.O. |
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CGDBCL |
BICOL |
120,000 |
A.D.O. |
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CGDNM |
CAGAYAN DE ORO |
120,000 |
A.D.O. |
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CGDNEM |
SURIGAO |
120,000 |
A.D.O. |
||||
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CGDNELZN |
APARRI |
120,000 |
A.D.O. |
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CGDNEV |
ORMOC |
120,000 |
A.D.O. |
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CGDBARMM |
MAGUINDANAO |
120,000 |
A.D.O. |
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Sub-total |
2,720,000 |
A.D.O. |
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OPCON VESSELS |
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|
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CGDNCR-CL |
MANILA |
1,500,000 |
A.D.O. |
||||
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CGDCV |
CEBU CITY |
1,300,000 |
A.D.O. |
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CGDSWM |
ZAMBOANGA CITY |
900,000 |
A.D.O. |
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CGDPAL |
PALAWAN |
900,000 |
A.D.O. |
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CGDSTL |
BATANGAS |
900,000 |
A.D.O. |
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CGDWV |
ILOILO |
900,000 |
A.D.O. |
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CGDNLZ |
LA UNION |
900,000 |
A.D.O. |
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CGDSEM |
DAVAO |
900,000 |
A.D.O. |
||||
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CGDSM |
GEN SANTOS |
900,000 |
A.D.O. |
||||
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CGDBCL |
BICOL |
900,000 |
A.D.O. |
||||
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CGDNM |
CAGAYAN DE ORO |
900,000 |
A.D.O. |
||||
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CGDNEM |
SURIGAO |
900,000 |
A.D.O. |
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CGDNELZN |
APARRI |
900,000 |
A.D.O. |
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CGDEV |
ORMOC |
900,000 |
A.D.O. |
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CGDBARMM |
MAGUINDANAO |
900,000 |
A.D.O. |
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Sub-total |
14,500,000 |
A.D.O. |
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TOTAL ADO REQUIREMENT |
17,220,000 |
A.D.O. |
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HPCG |
MANILA |
300,000 |
Gasoline 95 Octane |
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Major Units & Special Units |
MANILA |
435,000 |
Gasoline 95 Octane |
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CGDNCR-CL |
MANILA |
75,000 |
Gasoline 95 Octane |
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CGDCV |
CEBU CITY |
75,000 |
Gasoline 95 Octane |
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CGDSWM |
ZAMBOANGA CITY |
75,000 |
Gasoline 95 Octane |
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CGDPAL |
PALAWAN |
75,000 |
Gasoline 95 Octane |
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CGDSTL |
BATANGAS |
75,000 |
Gasoline 95 Octane |
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CGDWV |
ILOILO |
75,000 |
Gasoline 95 Octane |
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CGDNLZ |
LA UNION |
75,000 |
Gasoline 95 Octane |
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CGDSEM |
DAVAO |
75,000 |
Gasoline 95 Octane |
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CGDSM |
GEN SANTOS |
75,000 |
Gasoline 95 Octane |
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CGDBCL |
BICOL |
75,000 |
Gasoline 95 Octane |
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CGDNM |
CAGAYAN DE ORO |
75,000 |
Gasoline 95 Octane |
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CGDNEM |
SURIGAO |
75,000 |
Gasoline 95 Octane |
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CGDNELZN |
APARRI |
75,000 |
Gasoline 95 Octane |
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CGDCEV |
ORMOC |
75,000 |
Gasoline 95 Octane |
|
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CGDBARMM |
MAGUINDANO |
75,000 |
Gasoline 95 Octane |
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TOTAL GAS 95 OCTANE REQUIREMENT |
1,860,000 |
Gasoline 95 Octane |
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HPCG |
MANILA |
300,000 |
Gasoline 91 Octane |
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METAL SHARK |
MANILA |
96,000 |
Gasoline 91 Octane |
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TOTAL GAS 91 OCTANE REQUIREMENT |
396,000 |
Gasoline 91 Octane |
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AVIATION PRODUCTS |
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LOCATION |
PRODUCT |
UOM |
ESTIMATED QUANTITY |
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Pasay City |
AVGAS |
Ltrs |
50,000 |
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Pasay City |
AVGAS |
Drums (190L = 1 DRUM) |
100 |
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Pasay City |
JET A-1 |
Ltrs |
120,000 |
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Pasay City |
JET A-1 |
Drums |
250 |
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Pasay City |
AVIATION OIL |
Drums |
5 |
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Pasay City |
TURBO OIL 2380 |
Drums |
1 |
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AVIATION PRODUCTS (IN THE AREA) |
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LOCATION |
PRODUCT |
UOM |
ESTIMATED QUANTITY |
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CEBU CITY |
AVGAS |
Drums |
120 |
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CEBU CITY |
JET A-1 |
Drums |
120 |
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ZAMBOANGA CITY |
AVGAS |
Drums |
120 |
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ZAMBOANGA CITY |
JET A-1 |
Drums |
120 |
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PALAWAN |
AVGAS |
Drums |
120 |
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PALAWAN |
JET A-1 |
Drums |
120 |
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BATANGAS |
AVGAS |
Drums |
120 |
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BATANGAS |
JET A-1 |
Drums |
120 |
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ILOILO |
AVGAS |
Drums |
120 |
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ILOILO |
JET A-1 |
Drums |
120 |
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LA UNION |
AVGAS |
Drums |
120 |
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LA UNION |
JET A-1 |
Drums |
120 |
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DAVAO |
AVGAS |
Drums |
120 |
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DAVAO |
JET A-1 |
Drums |
120 |
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BICOL |
AVGAS |
Drums |
120 |
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BICOL |
JET A-1 |
Drums |
120 |
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CAGAYAN DE ORO |
AVGAS |
Drums |
120 |
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CAGAYAN DE ORO |
JET A-1 |
Drums |
120 |
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APARRI |
AVGAS |
Drums |
120 |
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APARRI |
JET A-1 |
Drums |
120 |
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ORMOC |
AVGAS |
Drums |
120 |
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ORMOC |
JET A-1 |
Drums |
120 |
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GENERAL SANTOS |
AVGAS |
Drums |
120 |
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GENERAL SANTOS |
JET A-1 |
Drums |
120 |
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LUBE OIL |
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PRODUCT |
UOM |
ESTIMATED QUANTITY |
LOCATION |
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Motor Oil (SAE-20W50) |
Ltrs |
3,000 |
Manila |
|
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Motor Oil (SAE 40) |
Ltrs |
800 |
Manila |
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Motor Oil (SAE 40) (210 L) |
Drums |
150 |
Manila |
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Brake Fluid (250ml) |
BTL |
400 |
Manila |
|
|
Brake Fluid (900ml) |
BTL |
100 |
Manila |
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PRODUCT |
UOM |
ESTIMATED QUANTITY |
LOCATION |
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SAE 15W40 |
Drum |
237 |
Manila |
|
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SAE-40 |
Drum |
180 |
Manila |
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Marine Grade (HF1040) |
Drum |
150 |
Manila |
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Coolant |
Pails |
480 |
Manila |
|
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OBM Lubes |
Pails |
6 |
Manila |
|
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Gear Oil SAE-90 |
Pails |
85 |
Manila |
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Hydraulic Oil AW-22 |
Pails |
80 |
Manila |
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Hydraulic Oil AW-68 |
Pails |
60 |
Manila |
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Hydraulic Oil T-32 |
Pails |
24 |
Manila |
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Hydraulic Oil T-46 |
Pails |
100 |
Manila |
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Hydraulic Oil AW-46 |
Pails |
50 |
Manila |
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Grease MP3 |
Pails |
100 |
Manila |
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Molygrease EP 2 |
Pails |
24 |
Manila |
|
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Molygrease Premuim |
Pails |
24 |
Manila |
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PCHEM DEF (Adblue) |
Pails |
400 |
Manila |
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Section VII. Technical Specifications
General Requirements Paragraph 2 (b), 7 (b), 8 and Fleet Card Requirements Paragraph 2 is hereby amended to read as:
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2. Wholesale Price (WP) Index Pricing shall be used for the following products:
i. Premium, Unleaded or Regular Gasoline; ii. Automotive Diesel Oil; iii. Jet-A-1; iv. AVGAS; and v. Aviation Fuel Additives.
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7. Upon delivery of the GOODS to the identified bulk plants through DA, the Supplier shall:
a) Present to the PCG the Original Invoice (or delivery document) covering the particular delivery for PCG’s signature acknowledging receipt of the delivery, and provide PCG duplicate copy of the same.
b) Notify the PCG and present the original and three (3) copies of the Supplier’s invoice showing GOODS’s description, quantity, unit price and total amount, with the unit price clearly indicating the Discounts, Delivery Cost and EVAT used for such delivery to the PCG. The original copy of the invoice/delivery document shall be retained by the delivering party for submission to Supplier’s office for the billing purposes and transmitted to the PCG’s office together with all the required supporting documents.
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8. Payment shall be made within ninety (90) calendar days from the date of receipt of the billing statement/SOA, inclusive of thirty (30) days grace period, for processing of payment. |
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18. Payment Terms and Conditions:
The terms and conditions of payment shall be as follows:
· No Advance Payment shall be allowed.
· The amount of the fuel, oil and lubricant requirements to be paid by PCG actually delivered by the winning supplier and duly received by PCG shall be based on the following schedule in accordance with Section 7.4.1 of the Revised Guidelines on the Procurement of Petroleum, Oil and Lubricant (POL) Products, as amended by Government Procurement Policy Board (GPPB) Resolution No. 26 – 2019 dated 30 October 2019 using the Wholesale Price (WP) Index-Based Pricing, detailed as follows:
“The bid price, less the discounts offered, if any, plus or minus the weekly price adjustments duly posted by the Oil Industry Management Bureau (OIMB) of the Department of Energy (DOE) in its Price Watch / Price Adjustments / Fuel page in the DOE’s website, and the delivery cost stated in the contract, at the date of actual delivery [Payment = (bid price – discounts) +/- (DOE) weekly price adjustments for gasoline and diesel)+ (delivery cost or DC)]”
· The winning supplier shall allow PCG to deduct all the applicable withholding taxes and Value Added Tax (VAT) from the monthly billing as required by pertinent tax laws and other issuances of the Bureau of Internal Revenue (BIR).
· Payment shall only be made to actual purchase of fuel, oil and lubricant products for the duration of the contract but not to exceed the total Contract Price for the project.
· For purposes of payment, the bid price, discount, the delivery cost and the cost of other incidental services stated in the contract shall be fixed from the time of the bidding through the term of the contract.
· The winning supplier will provide a detailed price adjustment for the FOL requirements actually delivered, as part of its billing (weekly price adjustments using WP index pricing), together with its certification under oath that the supplier’s price adjustments are those reported and duly posted at the DOE’s website for products.
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19. PCG has the option to request the supply and delivery of Automotive Diesel Oil and Gasoline (95 Octane and 91 Octane), using Fleet Cards.
To fully implement the use of fleet cards, the supplier should have a readily available automated card system of withdrawing Automotive Diesel Oil and Gasoline (95 Octane and 91 Octane) through fleet cards from any service stations around the archipelago to meet the FOL requirements during emergency missions of the HPCG, Districts, Major Units, CG Stations, CG Sub-stations and other land, water and air assets when there is no other means to supply and deliver the aforesaid requirements.
Said readily available fleet card technology system services should have the following characteristics:
A. Fleet Card Security 1. Fleet Card system should be protected from hacking, fraud, unauthorized use, transaction tampering, illegal cloning, copying or counterfeiting and accidental deletion of fleet records. 2. Safeguards, should be in place in the fleet card technology system that does not allow the double entry or multiple billings of a single transaction. If the occurrence of the double entry or multiple entries of a single transaction as reflected in the billing statement is more than three (3) times within the duration of the contract, this will be a ground for the termination of the contract. 3. Can be deactivated and reactivated upon request. 4. The fleet card system should have a web-based program for data tracking or monitoring showing the PCG’s detailed and summarized transactions.
B. Fleet Card Acceptability 1. The card should be accepted in all fleet card sites.
C. Fleet Card Use Customization 1. Card use can be restricted as to product types 2. Card use can be restricted as to vehicle, user and/or user-vehicle 3. Should have flexible and user pre-defined purchase limits, such as, but not limited to: a. Monthly limit, can be in peso or in liter b. Daily Limit, can be in peso or liter c. Transaction Limit, in peso d. Frequency per day
D. Fleet Card Invoicing and Billing 1. Cashless purchase of fuel products 2. The supplier should issue proof of purchase for every transaction 2. Billing system should be computer generated 3. Billings/statement of accounts (SOA) shall be sent to PCG through courier services or hand-carried by the winning supplier, and e-mail the soft copies after the cut-off period/end of the month. 4. All details in the SOA should be complete and accurate 5. Single billing/invoice system per month, with detailed information, such as, but not limited to: a. Grand total for all offices/cost center b. Subtotal per office/cost center c. Quantity of fuel purchased per transaction d. Amount of fuel per liter per transaction
E. Fees and Charges 1. Annual fees, joining fees and membership fees, shall be free/waived.
F. Fuel Supply 1. Supply of fuel should be available at all times at all its fleet card sites for the duration of the contract. 2. In case of force majeure wherein usage of fleet card suddenly becomes unavailable, the supply and delivery of fuel shall still continue using manual receipt and shall be charged in the fleet card upon restoration of fleet card facility.
G. Availability and Use of Fleet Cards: 1. The cards must be ready for use upon delivery 2. Issuance of new fleet cards and replacement must be delivered within fifteen (15) calendar days upon request 3. The supply and purchase of gasoline and diesel shall commence upon receipt of the ready-to-use fleet cards 4. Additional cards, in case of increase of in credit limit, must be delivered within fifteen (15) calendar days upon request 5. All cards shall be delivered at PCG’s Main Office at the National Headquarters-Philippine Coast Guard, 139 25th Street, Port Area, Manila.
H. Payment Terms through Fleet Card 1. The amount per liter of fuel should be clearly readable from the fuel dispensing machine, noticeably visible to the public and conspicuously displayed at the fleet card site where the purchase was made 2. The amount per liter should be within the prevailing market prices as published in the Department of Energy (DOE) website 3. Payment is within sixty (60) calendar days from the date of receipt of the consolidated monthly billing statement/SOA or per PCG’s office/site billing as the case may be 4. The winning supplier shall allow the PCG to deduct the applicable withholding tax from monthly billing as required by pertinent tax laws.
xxx xxx xxx
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Supplemental Bid Bulletin 02-2021 Supply and Delivery of Fuel, Oil and Lubricants for CY 2021
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