This Supplemental/Bid Bulletin No. 02-2022 is issued to include the following clarifications as integral part of the Bidding Documents issued for the Supply and Delivery of Memento, Flag and Plaque for PCG Retirees for CY-2022.
Section V. Special Conditions of the Contract
Section III. Bid Data Sheet, ITB Clause 21.2, is hereby amended to read as:
2.2 The terms of payment shall be as follows:
ØNo advance payment is allowed.
ØPayment shall be provided for every completed staggered delivery and acceptance of all the six (6) items intended to be given for each Retiree: subject to the submission of the required invoices/billing, detailed as follows.
First (1st) Option:
99% of the costs of the items per completed staggered delivery subject to the Philippine Coast Guard’s acceptance [Issuance of the Inspection and Acceptance Report (IAR)] in writing.
1% Retention of the items delivered to be paid after three (3) months from the formal acceptance (issuance of the IAR), if and when no patent and latent defects are noted (issuance of a Certificate of No Patent and Latent Defects).
Second (2nd) Option:
100% of the costs of the items per completed staggered delivery provided that the goods supplied are free from patent and latent defects and all conditions imposed under the contract have been fully met; subject to the Philippine Coast Guard’s acceptance (issuance of the IAR) in writing of the items described in this Contract and upon submission of a Special Bank Guarantee equivalent to at least one percent (1%) of the total contract price valid for three (3) months from issuance of the IAR.
Section VI. Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.
Item Number
Description
Quantity
Total
Delivered, Weeks/Months
1
Frame of Medal
11 pcs.
11 pcs.
Fifteen (15) Days from the date of submission of complete order until the date of retirement of the last Retiree or upon advice by the end-user or implementing unit which all cases fifteen (15) days prior to the date of Testimonial Honors/ Retirement Ceremony
The following are the dates of Retirement of all the Retirees for CY 2022:
1. 08 February 2022
2. 11 February 2022
3. 16 February 2022
4. 10 March 2022
5. 28 March 2022
6. 29 March 2022
7. 13 April 2022
8. 17 April 2022
9. 22 June 2022
10. 13 September 2022
11. 15 October 2022
All notices called for by the terms of the contract shall be effective only upon receipt by the winning supplier of the Notice to Proceed
2
Philippine Flag with Box
11 pcs.
11 pcs.
3
Personal Flag with Signature and Box
9 pcs.
9 pcs.
4
Command Plaque
10 pcs.
10 pcs.
5
Plaque of Honorable Service
11 pcs.
11 pcs.
6
Plaque of Recognition
11 pcs.
11 pcs.
Conforme:
[Signature of the Authorized Rep.][in the capacity of] (Please indicate position
of Authorized Rep.)]
Duly authorized to sign Bid for and on behalf of ____________________________ (Please indicate name of company)
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